1. PROVISIONAL RESERVATIONS
Our facilities can be reserved provisionally but in the event that another client wishes to confirm the same room, date and time, we would contact you to ask if the facilities may be released or confirmed.
2. CONFIRMATION
A booking will only be regarded as confirmed upon receipt of the signed booking form, which acknowledges the conditions of business and must be returned to Conyngham Hall as soon as possible and not less than three weeks prior to the event.
3. DEPOSITS
Deposits may be requested subject to the conditions agreed at the time of booking.
4. FINAL NUMBERS
If an order has been made for catering, then the final numbers attending the function must be notified at least two working days prior to the event. If only light refreshments have been ordered the final numbers attending must be notified at least one working day before the event.
5. REDUCTION IN NUMBERS
The charge for catering will be based on the final numbers as confirmed.
6. CANCELLATION
If a booking is cancelled; within 2 working days of the event the full room hire charge will be levied; within 3-5 working days of the event a cancellation charge of 75% of the room hire charge will be levied; within 6-21 working days of the event a cancellation charge of 50% of the room hire charge will be levied; unlessthe room is re-let for the same day. This applies to all clients.
7. SETTLEMENT OF ACCOUNT
Our account will be despatched within 7-10 days of the function and payment is required within 14 days of the invoice date. We reserve the right to charge interest from day to day, at the annual rate of 2% over the base lending rate of Barclays Bank Plc.
8. CATERING
First class catering is available provided by nominated suppliers. We regret it is not possible for you to provide your own refreshments or arrange for an alternative supplier in the Conference or Function rooms. The express permission of the Hall's management must be sought for any variation to the catering arrangements.